Solid Waste Advisory Board

Solid Waste Advisory Board Meeting
Bennett Springs Room
1738 E. Elm St., Jefferson City, MO
Wednesday, October 6, 2004
1:00 P.M.

1. District Roll Call Tim Smith

2. Approval of October Agenda

3. Approval of August Meeting Summary
Approval of September 26 Meeting Summary
Approval of September 27 Meeting Summary

4. New Business

5. Old Business

Interim Committee Discussion Tim Smith

6. Other Business
A. Reports from Districts
B. Director's Report Roger Randolph

7. Next Board Meeting - Wednesday, November 3, 2004

8. Adjourn

Summary
Solid Waste Advisory Board Meeting
Bennett Springs Room
1738 E. Elm St., Jefferson City, MO
Wednesday, October 6, 2004
1:00 P.M.

SWAB Members/Designated Alternates
Jackie Wilson, Region A
Brenda Kennedy, Region D
Scott Cahail, Region E
Harland Mieser, Region F
Ray Beck, Region H
Gary Hoette, Region I
Michelle Scola, Region I
Bud Hayes, Region J
Scott Murrell, Region K
Robert Wagner, Region L
Mike Duvall, Region L
Harry Rogers, Region M
Tim Smith, Region O
Gary Collins, Region P
Lynda Roehl, Region P
David Dirks, Region S
Robert O'Keefe, Region T

SWAB Members Absent
 Lisa Colson, Region B
Pete Mayfield, Region C
Drexel Rothweiler, Region G
Larry VanGilder, Region N
Mildred Coursey, Region Q
C. Timothy Morgan, Region R
Charles Davidson, Conservation Federation of Missouri
Linda Glaus, Sonny's Solid Waste Services
Dan Glenzy, Waste Management, Inc.

Others
Brian Balsman, SEMORPB
Rob Didriksen, Mo. St. Recycling Program
Lee Fox, University of Missouri Extension
Robert Hamilton, Marshfield
Matt Harline, Region H
Scott Paterson, USDA
Tom Rackers, Genisis
Windy Smith, MRS Recycling Services
Tami Snodgrass, Meramec Region

DNR Staff
Kristin Allan, Environmental Improvement and Energy Resource Authority (EIERA)
Jim Bell, SWMP
Kay Craig, SWMP
Katy D'Agostina, SWMP
Rachel L. Griffin, SWMP
Dennis Hansen, SWMP
Beth Marsala, SWMP
Janie Monks, DNR Directors Office
Pat Muck, SWMP
Byron Murray, SWMP
Roger Randolph, SWMP
June Sullens, Outreach and Assistance
Center (OAC)
Phil Tremblay, SWMP
Bruce Tylke, SWMP
Llona Weiss, OAC, Directors Office
Tom Welch, EIERA

1. District Roll Call
Chairman Tim Smith opened the meeting at 1:00 p.m. with roll call. There was a quorum.

2. Approval of October Agenda
The agenda was amended to add the Planners Report under new business and to move the Interim Committee Discussion to the end of the agenda to allow time for Josh Campbell to arrive from another meeting. Mr. Ray Beck moved to approve the agenda as amended. Mr. Bob Wagner seconded the motion. All approved.

3. Approval of August 4, 26 and 27 Meeting Summaries
Mr. Beck moved to approve all summaries. Mr. Harland Mieser seconded the motion. All approved.

4. New Business
Chairman Smith asked the board what they would like to see at the meetings and suggested that roll call could include a short summary of what each district has going on in their area. After a short discussion, it was agreed that all members would come to the next meeting prepared to give a brief statement during roll call with the understanding that a report is not mandatory

A. Planners Report
Ms. Tami Snodgrass announced that the planners will be meeting at 11:00 a.m. the day of each SWAB meeting. Mr. Harry Rogers, Region M has agreed to organize the meetings. This meeting time will be added to the beginning of the SWAB agenda. Anyone is welcome to attend the Planning meetings. If there are any special topics or concerns, they should be sent to Mr. Rogers so the item can be added to the agenda and everyone can come prepared to discuss it.

Ms. Lynda Roehl requested the e-mail address for all planners.

Ms. Snodgrass added that Ms. Katy D'Agostino reported on the assessments. They should be completed and sent out soon.

Ms. Snodgrass reported that she attend a "No More Trash" initiative brainstorming session with the Departments of Transportation, Conservation and Natural Resources. They are looking for ways to get their message out. They are in the planning stages with a possible kick-off date in late spring. Chairman Smith noted that this program would be much more successful if they team up with the districts for local outreach. It was also noted that SWAB has had a representative on this advisory committee in the past.

The planners also discussed the issue of operational grants for the districts. Chairman Smith stated the operational grants were eliminated by the interim legislation passed this year. There are no district administrative grants included, which is causing problems in some of the districts. This was remedied by DNR allowing the districts to include administration in the operational grant, however the administrative rules for the two grants are different.

Mr. Randolph stated that the new legislation should fix this problem. It may be possible to allow the districts to charge administrative expenses incurred from July 1 through October 1 so district won't be violating the rules of the grant by incurring expenses before the grant is awarded.

Mr. Muck stated that he would check on this issue and get guidance that can be relayed to the districts. (Follow-up: District plan implementation grants are issued on a state fiscal year basis. Fiscal year 2005 began July 1, 2004. Districts may charge operational expenses incurred on or after July 1, 2004 to the 2005 plan implementation grants.)

B. Announcements
Mr. Cahail provided posters on America Recycles Day. Contact Matt Riggs, State Coordinator for additional information.

Information was also provided for the Beneficial Use By-Products Summit being held in Kansas City, Missouri, November 8 and 9, 2004.

Ms. Allan announced that the Missouri Waste Control Coalition (MWCC) will provide Random Inspection Landfill training in the Springfield area sometime in December. Check MWCC's website for additional details.

Mr. Rogers asked when project grants may be coming out. Mr. Randolph answered that staff had inquired about the grants and it is hoped they will be out soon.

Mr. Randolph provided follow-up information to a presentation made about the school chemical collection program. The Environmental Services Program, with help from EIERA, will start the pilot collection at three rural schools. This had previously been done at three urban schools. The collections will be conducted during an upcoming holiday when students are not at school.

This pilot project is starting to give us a sense of the volume of chemicals in school laboratories and how much it costs for cleanup. This effort will also help with staff training to prevent the problem from reoccurring. Mr. Randolph added that EIERA provided funds for this. Mr. Welsh added that this did not come from the Market Development fund, it is an Authority Initiative.

Mr. Randolph announced a public meeting to be held October 14, 2004, for the Reliable Transfer Station, Pacific, MO. (Note: This meeting has been rescheduled to October 27, 2004.) This is an existing transfer station that wishes to upgrade and start taking municipal solid waste. It has previously been a C and D waste transfer station. A public hearing is not required, but the program is participating in a public meeting to provide information.
A draft permit for Pink Hills C and D Landfill in Jackson County is being reviewed by the applicant and will be put on public notice after their review. A public hearing will be scheduled in the near future.

Ms. Allan announced that EIERA along with the Department of Natural Resources is applying to the U. S. EPA for a grant in the amount of $1 million, which will enable the establishment of revolving loan fund for brownfields cleanup. The application is due to U.S. EPA by November 19, 2004. Low interest loans would then be available for things such as cleanup of asbestos from old buildings or old feed stores that stored pesticides and other chemicals. A public meeting about the grant application is scheduled on November 1, 2004, 10:00 a.m. at DNR's Elm Street Conference Center. EIERA is ready to accept application for loans. Mr. Welsh added that by EIERA and DNR partnering they can apply for $2 million.

5. Old Business

A. Interim Committee Discussion
Several members commented that they did not receive a copy of the position paper presented to the Legislative Interim Committee. The presentation was only sent to District Chairs. Copies were provided. The summary of the vote from the August 26, 2004, meeting was included in the meeting summary, but the vote sheet was not included with the position paper. It was mailed to the committee later. Copies will also be mailed to members. A brief discussion of the position paper and Legislative Committee meeting followed.

A draft report from the Interim Committee is expected mid-November.

The department will be requesting $4.3 million. (The same amount as last fiscal year plus a pay plan increase.) There is a pay plan schedule that has potential increases in pay, health insurance, indirect, fringe, etc., that will be on top of that. Director Mahfood suggested that might be 10 percent. The amount is totally dependent upon what the Governors Office, Office of Administration and the Legislature decide.

A copy of the program's presentation to the Interim Committee was provided to SWAB.

Chairman Smith urged all members to stay involved in the Interim Committee process.

6. Other Business

A. Director's Report
Mr. Randolph offered to share a list of solid waste issues or problems that need to be solved. Possibly the SWAB could help prioritize the issues. SWAB and SWMP could then work together to find solutions.
B. Official Allocation Letter

A board member asked when an official allocation letter could be expected.
Mr. Muck added that he had contacted the Director's Office and they indicated the letters would be signed shortly. Mr. Randolph stated we would continue to check and encourage that the letters be signed. Chairman Smith stated the board could also check into it.

7. Next Board Meeting
Wednesday, November 3, 2004

8. Adjourn
Chairman Smith adjourned the meeting at 2:15 p.m.

Respectfully submitted,

Roger D. Randolph, P. E.
Director, Solid Waste Management Program

Approved:

Tim Smith, Chairman
Solid Waste Advisory Board