Multicultural Affairs Committee

Meeting Minutes

Elm Street Building
Jefferson City, MO
Dec. 5, 2001

Attendees (per sign-in sheet)

Kevin Johnson**, Tanya Black**, Jeff Jaquess**, Steve Wyatt**, Ken Purvis*, Clarice Morgan*, Richard Gaffney*, Manley Lampkin, Cynthia Bowser, Saundra Farrow, Mary Jo Horn*, Tom Judge, Patricia Pride, Celine Koier*, Robert Clay, Jannette Booker*, Robin Sidney, Walter Pearson

** MAC Officer, * Division Representative/Alternate

Chair Kevin Johnson noting a quorum existed called the meeting to order at 1:05 p.m. Mr. Johnson introduced the MAC officers and then everyone introduced himself or herself since there were many visitors.

Secretary Jeff Jaquess read the September and November minutes, which were then seconded and approved.

Budget officer Steve Wyatt said the budget stayed the same as last month. MAC calendar billing has been sent to DAS. MAC still needs a person who trained in SAM II for record keeping.

Subcommittee reports:

Calendar – not met
Food Festival – not met
Promotion – not met
Historic Archives – not met
Policy Review – Richard Gaffney and Bud Pratt meet in late December – January 3 deadline to be reviewed.
Planning – Tom Judge wants input from body of MAC via email. Deborah Harris will review the long term planning information.
Diversity Conference – not met but Mr. Johnson said that before the executive staff he mentioned and passed out to them the topics of the diversity conference, benefits to the department, title change of one session, topic portion of packet you receive, confidentiality issue. Mr. Johnson said that Deborah Harris had told him that the Bellwether Group would NOT be teaching the diversity conference. People attending the conference could not be certified on their performance appraisal document because OA has no provision for certification. If there are two tracks at the conference, it was suggested that managers and program directors attend one session held in two different rooms. Other attendees of the conference would go to four sessions in eight rooms. Questions were raised as who would pay for the managers and program directors (Executive Staff).

Mr. Jaquess needs to send out a list to current committee chairs and names of people on committee.

Old Business:

The Latin phase that was tabled at the November meeting was brought up for discussion. After discussion, Mr. Jaquess motioned that MAC vote on the matter. Dick Gaffney seconded. According to Connie Patterson with the director’s office, a motto is no different from logo and the motto can wrap around the world that is on the MAC home page. The motion passed and was approved.

New Business:

Bylaws review and vote on at later date. Mr. Johnson proposed making an amendment to bylaws. Mr. Johnson passed out an example of the amendment. The amendment says that if a representative or alternate is not there from a particular division of DNR, that a temporary representative can be appointed in order to have a quorum. That person must report to the division that they are representing that day. MAC members are asked to review the amendment and give replies back to Chairman Johnson.

Teresa Rogers – Director’s Office including OAC

There was discussion about MAC’s mission statement on last paragraph of "respect each other’s cultural differences." Dick Gaffney, Clarice Morgan Tanya Black, Tom Judge, Walter Pearson all participated in the discussion. Treat others like yourself.

Secretary Jaquess is redoing the representatives and alternates page for the Intranet.

Mr. Jaquess mentioned that Byron Murray and David Freeman have joined as new members

People from Middle East countries have been absent again from MAC meetings.

The next six months of meeting will be held on Tuesdays from 1-3 p.m. This will allow our Assistant Recording and Vice Chair to attend the meetings. On Wednesdays, they have other meetings to attend and have been missing MAC meetings.

At the Jan 8, 2002, meeting, MAC members hope to vote on the bylaws and amendments. Members will also review the topics for Diversity Conference that was brought before the executive staff.

A motion was made to adjourn and passed at 2:05 p.m.

Mr. Jaquess recorded these minutes.