Multicultural Affairs Committee Minutes 2003

Multicultural Affairs Committee

Minutes of Meeting

Elm Street Building
Jefferson City, MO
April 2, 2003

Attendees (per sign-in sheet)

Tom Cabanas , Tanya Black (phone-in), Cynthia Bowser, Monica Chin**, Robert Clay, Charles Coody (phone-in), Denise Evans*, Rachel L. Griffin, Jeff Jaquess**, Celine Koier*, Manley Lampkin**, G. Lawson Penny, Patricia Pride *(phone-in), Ken Purvis, Julieann Warren*, Steven Wyatt**.

** MAC Officer, * Division Representative

Meeting called to order at 1:10 p.m. Quorum noted. Past minutes will be sent out to members.

MAC Diversity Conference –

The initial comment on MAC Diversity Conference was very positive – although some things can be improved upon (as listed below)
One day was just right
Lewis and Clark Re-enactors were very good, DNR Panel on diversity was well received, Dr. Campbell was thought provoking, mix-up with the L and C re-enactors presenting the colors.
Room rotation was a bit confusing.
Subsequent review/discussion revealed several things with Conference that need to be improved upon.
Not enough tables for breakfast
Hermitage-Roanoke speaking too loud
Breakfast keynote too short
Table placement in rooms for speakers
Lunch food – ran out too soon
Improve communication between MAC and hotel
Improve communication between MAC Diversity Conference planners

Budget –

We have budget with money left – approximately $4,600
Pay for Juneteenth – when IS it scheduled for in June?
Revolving Fund Calendar 2004 – see Gary Heimericks. Ask to place the unspent money for 2003 Calendar into the 2004 budget.

Subcommittees –

Standing Operating Procedures (SOP) need to be to Kevin and to Byron by May 1. We have to have elections at May 7 meeting.
The SOP is a "How To" guide for future MAC officers
Food Festival – may try in new fiscal year
Diversity Conference – plan for next year’s conference, include pictures of Dick Gaffney and Diversity Conference 2003
Planning and Implementation of Long Term Goals – no chair
Memberships, Food Festivals, Brown Bag Lunches – Rachel Griffin in charge of Lunch and Learns, Jessica Terrill’s presentation of "AMERICAN FRONTIERS: A PUBLIC LANDS JOURNEY" is on a PowerPoint slide show.
Retention and Recruitment and Public Relations – no chair
Calendar – take the unpublished Calendar 2003 and change dates for Calendar 2004. Try to have ready to print and order by September 2003. See Gary Heimericks about revolving fund use.
Diversity Conference – What was spent?, Comments on conference and prepare an Inner Resources article

Policy Review – Gaffney is new chair. New EAC nominees to fill vacancies. EAC has nothing pending.

Historical Archives – needs chair

New Business –

Lotus Notes Calendar – It was suggested in-lieu of a paper calendar that Jeff post 3 to 4 items per month on a Lotus Notes Calendar for staff to look at.

Professional Development training with Cheryl Avant has been postponed.

Preparations for Elections – nominate by May and vote in June. Patricia Pride is Chair and Tanya Black assisting

Motion to end the business meeting was seconded and approved – Byron and Julieann

Motion to Adjourn by Cynthia Bowser at 1:45 p.m. Steve Wyatt seconded.

Minutes recorded by Jeff Jaquess