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Multicultural Affairs Committee
Minutes of Meeting
Elm Street Building
Jefferson City, MO
Aug. 1, 2001
Attendees (per sign-in sheet)
Kevin Johnson**, Jeff Jaquess**, Tanya Black**, Rachel L. Griffin**, Richard Gaffney*, Tom Judge, Cynthia Bowser, G. Lawson Penny, Julius Johnson, Patricia Pride, Ken Purvis*, Bonnie Banks
** MAC Officer, * Division Representative
Chair, Kevin Johnson, noted we did not have a quorum and called the meeting to order at 1 p.m. Because there was no quorum, the members present discussed the following items.
Mr. Johnson mentioned that that MAC and MoDNR would be represented at Black Expo 2001 scheduled for August 25-26 in St. Louis.
Jeff Jaquess has sent MAC Intranet web pages to be reviewed to Deborah Harris.
Mr. Jaquess gave a Calendar Committee report. Mr. Jaquess showed an example of a large format calendar with the state seal and DNR logo on the calendar. He showed an example of the Oblique font that State Printing Center will use. He will let Ms. Harris, Valerie Johnson and Connie Patterson review the information used in the narrative and grid portions of the calendar.
Dick Gaffney will not be able to attend the September meeting. He had planned to talk about his travels and regale MAC with some Native American tales. He also asked if another alternate from DGLS had been appointed, and no one knew the answer.
The 2002 Diversity Conference will be moved a week earlier in March 2002. This will accommodate the Missouri senators and legislators that wish to attend.
In new business, Mr. Johnson shared the proposed budget changes for the fiscal year 2003 budget. MAC was asked to cut 15 percent from the already approved 2002 budget. Nest week, Mr. Johnson will go before the Executive Staff to talk about the budget. If the budget is cut too much, the events, talks, and diversity conference that MAC had done on behalf of the department will suffer. There have been times that MAC has made the department look good.
There was discussion about how the Diversity Conference might be able to take the place of Office of Administration multicultural training. Section chiefs and managers could attend the conference and get credit for attending. The manager would get a course certificate, and MAC would receive recognition for teaching the course. Bonnie Banks, Rachel Griffin and G. Lawson Penny will look into this further.
Because the department is reorganizing, there will be lots of paper and forms with the old division names on them (DEQ/SWMP, DGLS, DEQ/PDWP, etc.). MAC would like to collect the paper, divide it into quarters, place our logo on the paper and have Office Administration glue it for us to distribute. In this manner, the department would not be throwing away mass quantities of paper in a landfill, and it would be recycled within the department.
Relating to reorganization, MAC needs to have people start thinking about how the bylaws will change once the divisions are reorganized. Will there be a change in the number of representatives and alternates?
Management of Information Services will soon create a MAC group e-mail button within Lotus Notes.
There is talk of reviving the Lotus notes on-line MAC calendar.
MAC will have storage space in the new Green Building where we will have both an "office" and room to archive items.
It was discussed that the Arrow Rock room is too secure and hard for people that do not work in the Elm Street Complex to be buzzed in. Mr. Johnson will try to reserve one of the conference rooms downstairs, but they stay booked up with other department meetings. It was suggested that meeting could be held at the Jefferson City Regional Office, the Kansas City Regional Office. Julius Johnson offered to host a meeting of about 30 people at the St. Louis office where he works.
MAC needs to send personal invitations to the representatives and alternates that have not been attending the meetings. If they cannot attend, then MAC needs to have someone else from that division named as a representative or alternate.
A motion to adjourn the meeting was voted on and approved at 2:57 p.m.
These minutes were recorded by Mr. Jaquess.
