Multicultural Affairs Committee

Minutes of Meeting

Elm Street Building
Jefferson City, MO
August 28, 2002

Attendees (per sign-in sheet)

Tanya Black, Cynthia Bowser, Chris Buckland, Frank Dolan, Saundra Farrow, Mary Jo Horn*, Jeff Jaquess**, Crystal Johnson, Julius Johnson, Kevin Johnson**, Tom Judge**, Celine Koier*, Manley Lampkin**, Robert Mesa*, Clarice Morgan*, Byron Murray**, Walter Pearson, Patricia Pride*, Ken Purvis, Steven Wyatt**

** MAC Officer, * Division Representative

Meeting called to order by Chair Kevin Johnson at 1:08 p.m.

Chairman Johnson read the management plan, situation analysis and corrected a misconception in the Standard Operating Procedure Manual.

Discussion of pros and cons of standard operating plan (SOP) and management plan.
Discussion about the June 25, 2002 meeting where Kenny Seeney was asked to resign his position as Diversity Conference Subcommittee Chair.
Some MAC members wanted examples of where Mr. Seeney had made mistakes before voting on SOP and management plans. Some MAC members felt they should have been made aware of Mr. Seeney mistakes. Was it the Chair's responsibility to let the MAC general membership know about Mr. Seeney? Could other members on the Diversity Subcommittee fill in information about Mr. Seeney?
Walter Pearson said that several members complained about the 2002 Diversity Conference including comments about lack of logistics planning and "dead time" by Garriott.
Is there a term limit for subcommittee chairs? No, there isn't.
Mail out portion of by-laws that deals with removal of MAC members or reprimand of MAC members.
Bob Mesa said last year's Diversity Conference committee was meeting all year long to plan for the coming year's conference. Is it possible to get a successful conference for 2003 when you're only able to plan from September 1, 2002 through March 2003? Kevin Johnson says, "yes, a 2003 Conference is doable."
The June 25th motion was based on misinformation.
Tom Judge asked if the Diversity Subcommittee could pick a new chair today. Patricia Pride wants to meet soon with the other members: Bob Mesa, Bonnie Banks, Kenny Seeney, Steve Wyatt, Jannette Booker and Tanya Black. Kevin may be invited.

Discussion of budget.

Same as last year, plus three expenses for Black Caucus.
Juneteenth comes out of the 2003 MAC budget.
We cannot direct bill a hotel room ahead of the June 30, 2002 budget deadline.
Need to get a procurement card from Deborah Harris for the 2003 Diversity Conference because Steve, Kevin, Jeff and Tanya had several purchases on their July expense account from Staples.
Budget shows a decrease of 5% before Executive Staff but may ask for increase later in year (by end of September).

Discussion of calendar.

Why is it in Latin? What's the point? Ask Dick Gaffney about this.
KISS - vote on - Julius Johnson
"Many Cultures, One Nation"
Motion made by Clarice Morgan to take off Latin motto. Seconded by Julius Johnson and passed by majority
Motion made by Cynthia Bowser that motto be in English. Seconded by C. Buckland and passed by majority.
Motion made by Tom Judge to have motto taken off the logo. Seconded by Byron Murray. Continued for more discussion. Suggested separating it and placing it someplace else (such as bottom of page). Make a separate sales mark in itself. Approved by 8 agreed, 5 abstained, 5 nays.

Next meeting scheduled for September 4, 2002 from 1:00-3:00 p.m. IRM is first Wednesday of every month.

See Denise Evans' email about upcoming events.

Mo-Ag-Missou on October 10,2002 (Wilma)
Central Missouri State University on October 9, 2002 from 1-5 p.m. (expo)
Central Missouri State University on February 5, 2003 from 1-5 p.m. (expo)
Lincoln County Fair
Engineer Community Fair in September

The meeting was adjourned at 3 p.m.

These minutes were recorded by Mr. Jaquess.